If you’re dealing with sensitive information, it’s important to share files in a secure manner. First of all, only send individuals the information they need access to, which lowers the chance that a substantial portion of your data falls into the incorrect hands inside the event of leaks or breaches. Use equipment that prevents non-authorized edits to files. There are programs that can encrypt files when you and someone else are working on an Excel spreadsheet. This will prevent malicious or accidental changes, and also ensure that numbers remain accurate.
Another way to keep your the data safe is to have a password that acts as a security gatekeeper that safeguards your information. It is also recommended to create protocols for the transfer of files in a safe way, such as Web communication protocols that function as police escorts along the data highway, helping different systems and devices to communicate seamlessly over the Internet without being overwhelmed by viruses, malware or other dangers.
You can also secure best practices and other sensitive information by watermarking them which provides an extra security layer and allows you to track who’s accessing what. You can also place an expiration on download links, or remove access to files after a specified period of time. This will stop employees or hackers from storing personal information longer than necessary. And once you no longer need to keep a file, create a policy that outlines to your team how to delete it few times over (like digital shredding or degaussing) to ensure it’s not later resurrected in the future.