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A proper structure for your folders will allow you to conduct due diligence in a room. There are various ways of organizing files according to specific criteria, such as the stage of the project department or confidentiality. The most well-known method is to separate the files into main folders that correspond to specific kinds of information, and then to create subfolders to make the system more user-friendly.
It is a good choice to select a provider who provides a function for indexing files. This function gives a unique identifier to each document, and then renumbers it automatically if the folder structure changes. This will save a lot time and effort for you, especially if there are multiple people looking at the same files.
Certain VDR providers offer the ability to add watermarks on files to prevent copying sensitive documents. This protects intellectual property and aid in due diligence. Additionally, they will usually have the ability to allow users to present terms of access agreements for users to sign before they are allowed to access the content that is sensitive. This will help the project’s participants comply with regulatory requirements regarding confidential data in certain industries. It is important to select an organization that understands the requirements and has solutions to address them such as access control and audit trails.